1. Position: Programme Coordinator
1.1 Job Purpose:
The Programme Coordinator oversees to the coordination and administration of all aspects of the ongoing projects of the organisation, including planning, organizing, leading, and managing project activities.
1.2 Primary Duties and Responsibilities:
The Programme Coordinator will perform a wide range of duties including some or all of the following:
a. Support the Executive Director to Staff the projects by:
• Supporting in the recruitment of well-qualified project staff.
• Support the implementation of a performance management process for all project staff.
• Engage volunteers for appropriate project activities using established volunteer management practices.
• Ensure that all project staff receive an appropriate orientation to the organization and the programmes
• Liaise with the Administrative and Finance managers to ensure the effective and efficient projects delivery
• Coordinate the delivery of services among different projects activities to increase effectiveness and efficiency
b. Provide planning support to Project Supervisors to:
• Plan the delivery of the project activities in accordance with the mission and the goals of the organization.
• Develop budgets and operating plans to support the project implementation.
• Develop projects’ monitoring and evaluation frameworks, and provide guidance on data management
• Develop funding proposals to ensure the continuous delivery of services of the organisation
c. Support Project Supervisors to organise project activities by:
• Ensuring that project activities operate within the policies and procedures of the organization.
• Ensure that project activities comply with all relevant statutory legislation and professional standards.
d. Support Project Supervisors to control their projects by:
• Writing reports on the projects for management and for funders.
• Communicate with funders as outlined in funding agreements
• Ensure that the projects operate within the approved budgets.
• Monitor cash flow projections and report actual cash flow and variance to the Executive Director on a regular basis.
• Identify and evaluate the risks associated with projects activities and take appropriate action to control the risks.
• Monitor the projects activities on a regular basis and ensure that periodic evaluations are conducted according to specific projects’ evaluation framework.
• Report evaluation findings to the Executive Director and recommend changes to enhance the projects as appropriate.
Master level training in development studies, public health, NGO management or related fields
b. Knowledge, skills and abilities
Knowledge of project management or public health competencies
Proficiency in the use of computers for:
1.4 Personal characteristics:
The Programme Coordinator should demonstrate competence in some or all of the following:
• Behave Ethically: Understand ethical behaviour and business practices, and ensure that own behaviour and the behaviour of others is consistent with these standards and aligns with the values of the organization.
• Build Relationships: Establish and maintain positive working relationships with others, both internally and externally, to achieve the goals of the organization.
• Communicate Effectively: Speak, listen and write in a clear, thorough and timely manner using appropriate and effective communication tools and techniques.
• Creativity/Innovation: Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Focus on youth Needs: Anticipate, understand, and respond to the needs of internal and external young people to meet or exceed their expectations within the organizational parameters.
• Foster Teamwork: Work cooperatively and effectively with others to set goals, resolve problems, and make decisions that enhance organizational effectiveness.
• Lead: Positively influence others with the right attitude to achieve results that are in the best interest of the organization.
• Make Decisions: Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Organize: Set priorities, develop a work schedule, monitor progress towards goals, and track details, data, information and activities.
• Plan: Determine strategies to move the organization forward, set goals, create and implement actions plans, and evaluate the process and results.
• Solve Problems: Assess problem situations to identify causes, gather and process relevant information, generate possible solutions, and make recommendations and/or resolve the problems.
3 to 5 years’ experience in related fields
1.6 Working Conditions:
The Programme Coordinator will usually work in an office environment but the mission of the organization may sometimes take the person to non-standard workplaces. The person will work a standard work week but may be required to work in the evenings and weekends to monitor project activities or meet funders’ deadlines.
2. Position: Business Development Officer
The YHFG is looking for a dedicated young lady or gentleman to employ as a marketing or business development officer
The ideal candidate has the following qualities:
• Marketing and sales skills
• Good communication skills and an appropriate command of the English language
• A strong work ethic, is goal driven and well organized
• A team player and be able to relate well with other staff
• Proven experience with computers; using excel and working with e-mails
• Proven management skills
• Background in customer service and sales/marketing is an advantage
• Preferably some basic bookkeeping skills
• Motivated and enthusiastic
2.1 Qualification & Experience: HND or Bachelor in Marketing, Management, Entrepreneurship or Business studies
The Youth Harvest Foundation is an equal opportunity employer and will not discriminate against any applicant on the basis of age, disability, sex, religion, tribe or any classification protected by the republic of Ghana.
How to apply for the two positions listed above:
Submit your application letter, CV and relevant documents addressed to the Executive Director, Youth Harvest Foundation Ghana, P.O. Box 656, Bolgatanga, Ghana. Applications in sealed envelopes can be submitted directly to the Youth Harvest computer training centre, located adjacent Lesken Enterprise and opposite ITTU, along the stadium road. Applications in soft copies can be submitted via email: firstname.lastname@example.org. The deadline for the submission of applications is Monday 18th January 2016. For further information, please call 0207572160.